Preliminary Rules and Regulations about Vintage Computer Festival East 7.0

I just received some preliminary information about VCF East for people who want to exhibit at the show.

Please note that this is PRELIMINARY and some things may change.

Please check the following webpages for updates.

www.vintage.org

www.midatlanticretro.org

I will try and post updates as I get them, but it is best to check these two websites or join the MARCH Yahoo group

Vintage Computer Festival

Vintage Computer Faire Rules and Regulations

The Vintage Computer Faire at the Vintage Computer Festival is a chance
for hobbyists to show off interesting or unique items in their computer
collections, or original re-creations and simulations of vintage
computers or vintage computer operating systems.  The ambition of
this competition is to advance the hobby of collecting, preserving and
documenting vintage computers.

If there's one bit of sagely advice we can give you, it's don't
procrastinate!  Get going as early as possible on your exhibit to
give it the best chance at taking home an award.

VCF E 7.0 is being held May 14,15 2011 at the InfoAge Science Center in
Wall, NJ)

Please read the rules in their entirety if you plan to participate in the
exhibit.

The Rules:

1) Each entrant shall enter no more than 2 entries for one class and no
more than 4 entries combined in all classes for competition. Computers
entered for display only are not eligible for awards and their inclusion
in the exhibit is at the discretion of the organizer.  Exhibits by
MARCH board of directors members are not eligible for awards.

Each entrant shall pre-register their exhibit and pay a $20 registration
fee for one standard exhibit space, due by May 14, 2011.  If you
need more than one table/space, the per table fee will be
discounted.  Entrants failing to submit their registration and fee
will not be eligible to participate in the Faire, however exceptions may
be made for individual circumstances.

The VCF venue opens to exhibitors approximately 3:00PM EST on Friday, May
13.  Entrants should be present at the VCF venue no later than 10:00
am to setup and prepare their exhibit.  The exhibit floor opens to
the general VCF attendance at 12:00pm.  Exhibitors should be
prepared to exhibit their entries both days of the event.
Exhibitors must have their exhibits disassembled and removed from the VCF
venue no later than 7:00pm on Sunday, May 15.  Any exhibit not
removed by the exhibitor will be removed by the VCF at the exhibitor's
expense, plus a $50 handling fee.

Exhibitors are responsible for the security of their exhibits during
event hours.  The VCF provides monitors in the exhibit area to
oversee exhibits and prevent abuse by attendees.  However,
exhibitors should take care to properly secure easily removed elements of
their exhibit.

The exhibit area is secured during off-hours.  However, exhibitors
are encouraged to attain insurance for items that are of significant
rarity.  The Vintage Computer Festival cannot and does not provide
such insurance.

MARCH/VCF reserves the right to refuse any exhibits it deems inappropriate.

2) Each competitor's entry shall be entered in only one of
the following classes:

a) Home-brew, kit, or educational computer - Any vintage
b) Manufactured microcomputer - Pre 1981
c) Manufactured microcomputer - Post 1981
d) Mini-computer or larger system - Any vintage
e) Other

3) In each class, Best of Class, 2nd of Class, and 3rd of Class prizes
will be awarded.  If less than three entries are present in a class,
the awards are at the discretion of the judges.

4) Each competition entry, regardless of it having received any other
award is eligible to compete for any of the following special awards:

Best Presentation Awards

a) Best Presentation Category - Research
b) Best Presentation Category - Completeness
c) Best Presentation Category - Display
d) Best Presentation Category - Creative Integration with Contemporary
Technology

Best Preservation Awards

a) Best Preservation Category - Original Condition
b) Best Preservation Category - Restoration
c) Best Preservation Category - Recreation
d) Best Preservation Category - Simulation
e) Best Preservation Category - Obscurity

Best Technology Awards

a) Best Technology Category - Analog
b) Best Technology Category - Non-Electronic

People's Choice Award

First to Smoke Award - First exhibit with a computer that produces smoke,
sparks, or flames during the exhibit period.

5) Each competitor will be given a date and time at which a panel of
judges will examine the entry.  The examination is limited to no
more than 10 minutes.  The entrant or an authorized representative
must be present at the time given.  If nobody is present, the judges
will notify the entrant of a substitute time at which they will
return.  If nobody is present at that point in time, the entry is
disqualified.

6) Only class winners or special award winners are eligible for the Best
of Show award.  Each winner will be given a new time to make their
computer available for a repeated inspection for the Best of Show award.

7) The panel of judges will consist of the MARCH board of directors. The
judging will take place as a joint activity between the judges. Any
judging decision must have at least a two thirds majority.

8) Each computer will start judging by having a perfect score of 30
points, five points each in the following categories.  The judges
will then subtract points in each category according to their judging
guidelines of which examples are given below.

- Appearance and Condition
- Authenticity
- System Completeness
- Functionality
- Documentation
- Software

a) Appearance and Condition

The judges can deduct points for any flaw in appearance and
condition.  Lack of functionality or non-original parts do not
influence the score in this category unless it changes the appearance of
the computer.

b) Originality and Authenticity

The judges can deduct points for any part of the computer that is not
original as built by the manufacturer, or as constructed at assembly time
for kits.  Replacement parts must be indicated to the judges by the
competitor.  New old stock parts will be considered to be
replacement parts with a lesser point deduction.  A reproduction can
not receive full points in this category.  Any consumables do not
have to be authentic.  Any item that has questionable authenticity
or originality needs to have supporting documentation.

c) System Completeness

The judges can deduct points for any part of the computer that is
incomplete.  A complete computer is one that includes the
peripherals that were originally used on the computer or typical
peripherals that would have been used with the computer if applicable.

d) Functionality

The judges can deduct points for any lack of functionality of the
complete computer as presented.  This includes any aspect of
hardware or software.  Original malfunction of the computer does not
lead to point deduction.  A non-operational main processor will
result in zero points in this category.

e) Documentation

The judges can deduct points for incomplete, missing, or poor condition
documentation.  Any documentation that was originally delivered with
the computer or otherwise obtained is being judged.  Any
documentation relating to the design, construction, manufacture, or
delivery of the computer can be included.  Third party documentation
is acceptable if no original documentation is known to exist.  Third
party documentation can be beneficial if they go beyond the standard
documentation of the computer. Reprints or later editions of
documentation will result in point deduction.  Documentation of
research conducted pertinent to the entry will be considered.

f) Software

The judges can deduct points for the lack of software for the computer,
if applicable.  In order to score any points, the essential software
to operate the computer is required to be functional.  Any software
that has been developed for the computer either at the time of computer
development or at any later point will be considered, as will be
supporting documentation.  The software does not have to be run from
the original media. Original media will be beneficial though and can be
asked to be demonstrated.

9) The judges will not operate the entry.  The person exhibiting the
computer will be asked to start the computer, demonstrate the
functionality, the available software, and to show the
documentation.  Any reasonable request by the judges to demonstrate
operation has to be fulfilled by the person showing the computer.

10) The judges will ask the person showing the computer to open or
disassemble the computer for inspection of major components within
reasonable limits.

11) If for any reason the person showing the entry can not fulfill a
request of a judge due to a malfunction or any lack of software,
documentation, or other, the entrant will be given an opportunity to
interrupt the inspection once and postpone completion to a later point in
time during the judging period.

12) At the end of the event at an announced place and time, the awards
will be given to the entrant or a representative.  If the prize
recipient cannot receive the award in person, all shipping and handling
charges will have to be covered by the entrant.  Should a person not
be present to claim the prize, the awards shall be held for claim by the
organizer for no later than June 1, 2010.  After that date the prize
will be withheld and will not be re-awarded.
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